Time To Fill Report

Where to find it

Reports → Time To Fill. Menu label: Time To Fill.

What it shows

A horizontal stacked bar chart with one bar per job. Each bar segments the job's lifecycle into days spent at each stage:

• Shared (days)
• Shortlisted (days)
• Interviewed (days)
• Job Offered (days)
• Joined (days)

This is the funnel-time view — where time is being spent as a candidate progresses through the pipeline.

CSV export columns

Click Export to CSV. Columns:

• Job Title
• Shared
• Shortlisted
• Interviewed
• Job Offered
• Joined

Each numeric column is the average number of days candidates spent at that stage on the job.

Image exports

Standard dropdown: Export to JPEG, Export to PNG, Export to SVG.

How to read it

• Long Shared days — recruiter capacity issue or jobs sitting unattended. Review workload.
• Long Interviewed days — scheduling friction with hiring managers. Consider self-scheduling links via the scheduling integration.
• Long Job Offered days — finance approval is slow, or candidates are negotiating. Track approval flow.
• Compare across jobs — outliers (a job 2x slower than peers) deserve attention.

Practical use

• Run monthly with a 90-day rolling window for stable averages.
• For QBR, export the CSV and chart it side-by-side with prior quarter.
• Tie targets to specific bands — e.g. "Time-to-Joined < 45 days for ICs, < 60 days for senior roles" — and watch the trend.

Tips

• Don't chase a single fast number. A 14-day Time-to-Joined often means you accepted whoever was available, not the best fit.
• Compare against your own historical baseline before chasing industry numbers — your data is more accurate.
• If one stage dominates the bar consistently, that's where to invest tooling or process.